Admin, HR, legal

Reprographic assistant

Reprographic assistants use photocopiers and printers to make documents, brochures, leaflets and pictures.

Annual Salary

£13,500 to £25,000

Average UK salary in 2018 was £29,588 (source Office for Statistics)

Working hours

35 to 40

Future employment

There will be 1% more Reprographic assistant jobs in 2024.
In your local area

What's it all about?

Your day-to-day duties may include:

  • copying and binding printed materials 
  • discussing the job requirements with the customer
  • helping prepare designs and layouts for print runs
  • working out timescales, costs and the number of copies required
  • programming instructions into the copying equipment
  • making sure machines have suitable levels of inks, chemicals and toners
  • supplying print materials to the machines
  • mounting printing plates or cylinders, if working on a press, and lining them up correctly
  • monitoring the progress of the copying run and quality checking samples
  • finishing copied items, by trimming, binding or laminating
  • performing basic equipment maintenance and cleaning
  • administrative tasks like recording job details and ordering supplies


You could take a college course to learn some of the skills you'll need. Courses include:

  • Level 2 Award in Printing and Graphic Communications
  • Level 3 Certificate in Printing and Graphic Communications

Entry requirements

You'll usually need:

  • 2 or more GCSEs at grades 9 to 3 (A* to D) for a level 2 course
  • 4 or 5 GCSEs at grades 9 to 4 (A* to C) for a level 3 course


You can get into this job through an intermediate apprenticeship in reprographics.

You'll usually need:

  • some GCSEs, usually including English and maths, for an intermediate apprenticeship

Other Routes

There are no set requirements, but GCSEs in maths, English, art and design, and IT can help. You could also take a college course in printing or graphics to learn some of the skills you’ll need.

Experience using desktop publishing software like InDesign or QuarkXpress can also help. 

£13,500 to £25,000

Starter salary: £13,500 to £17,000

Experienced salary: £20,000

These figures are a guide.

35 to 40

You’ll usually work 35 to 40 hours a week, Monday to Friday. If you work in a print shop, you may also work Saturdays. 

You may need to do some lifting and standing for long periods.

With experience, you could progress to departmental supervisor or production controller. 

In a print shop, you could become a shop manager.

You can find out more about careers in reprographics from the British Printing Industries Federation.

Skills required and how your skills match up

What skills are required?

You’ll need:

  • a methodical and well organised approach to work
  • the ability to follow job instructions
  • the ability to work under pressure and meet deadlines
  • IT and administration skills
  • customer care skills
My top 5 skills from the skills bank
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