Admin, HR, legal

Civil Service administrative officer

Civil Service administrative officers carry out a range of tasks in office administration and customer service to help deliver services to the public.

Annual Salary

£15,000 to £24,500

Average UK salary in 2018 was £29,588 (source Office for Statistics)

Working hours


Future employment

There will be 2% fewer Civil Service administrative officer jobs in 2023.
In your local area

What's it all about?

You’ll work in a government department or agency that applies government policies and delivers services to the public. You’ll usually do this in:

  • a front line role dealing with customers over the phone, by email or face-to-face
  • a role away from direct contact with the public, processing requests from customers, making decisions on cases and supporting frontline staff

You could work in one of a range of departments like:

  • Maritime and Coastguard Agency
  • Ministry of Justice
  • HM Courts and Tribunals Service
  • Home Office
  • Crown Prosecution Service

Your day-to-day work will depend on the department or agency you work for, but may include:

  • handling enquiries from the public in person, by telephone or email
  • giving information to deal with customer queries
  • researching information
  • contacting customers to follow up enquiries
  • dealing with complaints
  • processing benefit payments
  • updating computerised and paper-based records
  • filing, photocopying and other administrative tasks

You’ll refer any complex queries or cases to an executive officer.

Working for the Civil Service has more information about what you’ll do.

You’ll need to meet certain nationality rules to apply. You’ll usually need to be:

  • a UK national
  • an EU or European Economic Area (EEA) national
  • another national with a right to live and work in the UK

You could work in a range of government departments or agencies. Each department sets its own entry requirements. You may also need:

  • 2 GCSEs at grades 9 to 4 (A* to C) for an administrative assistant role
  • 5 GCSEs at grades 9 to 4 (A* to C) for an administrative officer post

You’ll need clearance from the Disclosure and Barring Service (DBS). You’ll also need to pass a security check.

GOV.UK has information about careers in the Civil Service and how to apply.

£15,000 to £24,500

Starter salary: £15,000 to £18,500 (administrative assistant)

Experienced salary: up to £24,500 (administrative officer)

These figures are a guide.


You’ll usually work around 36 hours a week, Monday to Friday. You may need to work shifts which could include evenings, weekends and public holidays.

You’ll be based in an open plan office, which may be open to the public.

With experience, you’ll deal with complex enquiries or complaints, or take on more specialist work related to your department.

With further qualifications you could be promoted from administrative officer to Civil Service executive officer.

Skills required and how your skills match up

What skills are required?

You'll need:

  • excellent communication and customer service skills
  • the ability to work well as part of a team
  • organisational and time management skills
  • accuracy and attention to detail
  • IT skills
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